NVO 2007 Fall Team Meeting

The Fall Team Meeting will be held on 8-9 November 2007 at SAO in Cambridge. We will begin at around 9:30am on Thursday and finish by about 3:30pm on Friday.

The meeting will be held at 160 Concord Ave in room 340 (third floor, stairs are at least as fast as the elevator). We will have wired internet access and multi-site video conferencing. Directions to CfA (including 160 Concord) may be found at http://www.cfa.harvard.edu/events/directions.html

The dinner will be at the Elephant Walk, 2067 Mass. Ave., Cambridge, at 18:30 on Thursday: http://www.elephantwalk.com/CAMBRIDGE/index.htm If you want to preview the menu, you will have a choice of items from the 3 Course Prix Fixe Menu on the left hand side of http://www.elephantwalk.com/CAMBRIDGE/Menus/EWCambridgePrixFixeMenuv20070313 (it may not look like it, but it is a PDF file).

Transportation: we will arrange for people to be picked up by a few taxis from the hotel at 08:40 on Thursday morning, to go to CfA. A shuttle bus will leave at 21:00 Thursday night from the Elephant Walk for the hotel; and at 08:15 Friday morning from the hotel to CfA. We advise against renting cars - they are not going to be terribly useful since parking is extremely limited around CfA.

Participants

Agenda

Thu Nov 8

Fri Nov 9

Actions and Decisions

• Reached general consensus that the Zoho project management tool is sufficient for now and provides adequate visibility. Sarah will add other team members to the site so that tasks can be allocated to others than just the WBS leaders.

• Discussed annual and quarterly reports. Bob emphasized importance of getting materials in by the deadlines.

• We will have an exhibit booth at the AAS meeting in January. Bob will handle reservation. Sarah will lead logistics and Roy will lead preparation of display materials. Will print up some stickers with "NVO Inside" logo. Chris will have NOAO graphics person update this logo. We will show what we have but not advertise a major software release. Will solicit feedback on user interfaces and functionality. [NVO personnel who will be at AAS: Rob, Gretchen, Ray, Arnold, Matthew, Mike, Simon, anyone else??]

• We will host a VO science workshop in the spring. Date and program TBD.

• We will have the 2008 Summer School in the same time period as in past years, and Aspen is the preferred location. Bob will inquire of Aspen Meadows. Simon will organize an initial meeting of a curriculum committee to discuss the SS program. Goal is to be a bit less technical and perhaps have presentations on server-side infrastructure as optional. [NVOSS planning committee members: Simon, Mike, Chris, Tom, Roy, Matthew, Sarah]

• A few final tweaks were suggested for the applications web template. Sarah will implement.

• Agreed that footprint services should be standardized through the IVOA, and that the DAL WG is the best WG to lead the effort, but will need support from Registry and DM. Roy to initiate this through the IVOA Exec and TCG.

• Agreed to write a software development process document. Chris S./Howard L. will take the lead. Doug, Ray, and Bob will support the effort. Updated deadline: 12/31/07.

• TRAC/WIKI is for software development, discussion, and distribution. FORUM is for community input and discussion. Feedback e-mail goes to "help desk" (Sarah, Bob, and Roy), gets posted to FORUM if user selects check box that allows this. Feedback form includes suggestion to go to FORUM and check for answers. Twiki (chart) is for team meetings and events.

• Next team meeting: in the interval 10-21 March, possibly at Caltech.

-- BobHanisch - 16 Oct 2007